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Project Site Coordinator (Netherlands)

Hitachi Rail -
Rotterdam

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Vacaturegegevens

Fulltime

Kwalificaties

Logistiek
Engels
Administratieve ervaring
Continue verbetering
Veiligheid
Communicatieve vaardigheden
Nederlands

Volledige vacaturetekst

Location:

Rotterdam, South Holland, Netherlands

Job ID:

R0131063

Date Posted:

2026-07-07

Company Name:

HITACHI ENERGY THE NETHERLANDS B.V.

Profession (Job Category):

Administration & Facilities

Job Schedule:

Full time

Remote:

Job Description:

The Opportunity

The Project Site Coordinator assists the Site Manager and the site team in all administrative tasks of the site, supporting a structured and organized office, implementing all business and project approved processes, and enabling site resources to concentrate solely on their core competence scope.

The Project Site Coordinator strives to achieve a good overview of all processes and assets in the office and the site and to identify elements of waste for elimination and optimization of the activities within their scope of responsibility.

The role is fully based on a construction site based in Borssele, Netherlands.

At Hitachi Energy, our purpose is advancing a sustainable energy future for all. We bring power to our homes, schools, hospitals and factories.

Join us and work with fantastic people, while learning and developing yourself on projects that have a real impact to our communities and society.

Bring your passion, bring your energy and be part of a global team that appreciates a simple truth : Diversity + Collaboration = Great Innovation.

How You’ll Make an Impact

Ensure accurate and timely site and project reporting by collecting, organizing, and maintaining progress data and records.
Enable effective project communication by supporting the preparation of progress, site, and management presentations.
Keep site activities on track by attending meetings, documenting minutes, and following up on assigned action items.
Support smooth site operations by onboarding new personnel and guiding them through site routines, processes, and facilities.
Provide visibility and compliance by tracking site personnel presence, working hours, and timesheets, and sharing insights with relevant departments.
Contribute to operational excellence by implementing business processes and continuously improving administrative procedures to increase efficiency.
Support daily site logistics by coordinating travel, accommodation, transportation, deliveries, and office facilities.
Maintain a safe and well‑functioning site environment by coordinating suppliers, managing office resources, and ensuring PPE availability.

Your Background

Formal education or proven experience in administration, office management, project support, or a similar role, preferably in a construction or site‑based environment.
Experience supporting projects with reporting, documentation, record‑keeping, and presentation preparation.
Strong organizational skills, with the ability to manage multiple administrative and logistical tasks simultaneously.
Experience coordinating site logistics such as travel arrangements, accommodation, vehicles, facilities, or supplier services.
Good working knowledge of data tracking, tables, charts, and maintaining records in both electronic and hard‑copy formats.
Strong communication skills, with the ability to interact effectively with site teams, home‑office stakeholders, suppliers, and contractors. Strong English and Dutch language skills are required
A proactive, service‑oriented mindset with the ability to identify inefficiencies and contribute to continuous improvement initiatives.
Comfortable working in a dynamic site environment and providing backup support during absences or workload peaks.

More about us

A holistic range of competitive benefit program to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive with us – in work and out.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.

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office manager vacatures in gemeente voorne aan zee

Project Site Coordinator (Netherlands)

Management Assistent

Project Management Assistant

Officemanager; de organiserende kracht van ons bureau

Planner Huishoudelijke Ondersteuning

Interim Managementassistent

Sales Support & Management Assistant

Secretaresse / Managementassistent (Nationaal Programma Rotterdam Zuid)

Senior managementassistent

Managementassistent

Management Assistent Flex

Management Assistent

Front Office Manager

Campus Office Administrator

Management Assistent DANS

Planner Wonen met Zorg (Flexpool Laurens)

Office & Community Specialist (Nederlands versie)

Planner Bloedafname

Management assistent (20u)

Managementassistent

Ik wil de nieuwste vacature-alerts ontvangen voor de functie van office manager in gemeente voorne aan zee

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