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Project Assistant for Tuning International Cooperation Projects

Rijksuniversiteit Groningen -
Groningen

Nu solliciteren

Vacaturegegevens

Parttime
€ 3.537 - € 4.673 per maand

Kwalificaties

WordPress
Meertalig
Engels
Projectmanagement

Volledige vacaturetekst

Deze vacature is alleen beschikbaar in het Engels

The International Tuning Academy (ITA) is a unit within the International Strategy and Relations/University Services of the University of Groningen. ITA designs and implements international cooperation activities in which different higher education actors (higher education institutions, national quality assurance and accreditation agencies, ministries, university networks, etc.) from across the world work together to foster better quality higher education. We focus on different aspects of higher education – internationalisation, recognition, relevance, student-centredness, more inclusive transition to higher education, professionalisation of higher education teaching, etc.

ITA is currently looking for a Project Assistant to:

1. Ensure successful implementation of the running Erasmus+ international cooperation projects, as well as, eventually,

2. Assist in preparing new strong competitive applications.

University Services

Solliciteer uiterlijk: 6 August 2026 23:59 Dutch local time

0.8 fte

€3.537 - €4.673

Project Assistant for Tuning International Cooperation Projects

https://werkenbij.rug.nl/vacature/project-assistant-for-tuning-international-cooperation-projects-2204/

What are you going to do?

Key responsibilities:

Support project coordinator in day-to-day project management.
Keep an overview of different project processes and due dates, reminding partners and project coordinator about upcoming deadlines.
Ensure all the necessary documents are received and stored as required in the project Virtual Shared Spaces (GoogleDrive).
Monitor and update project websites to guarantee that they fully reflect the progress of the projects (WordPress).
Maintain fluent communication with international partners.
Assist project coordinator in the preparation for project reports (ongoing reporting, intermediate and final reports).
Keep track of continuous reporting status on the EU Funding & Tenders Portal.
Collect and organise information necessary to prepare intermediate and final project reports.
As you learn more about the projects, write up assigned sections of project reports.
During the proposal preparation stage, assist with collecting and compiling the necessary documents and information, revising consistency of the proposal, help revise if all the formal requirements have been met.
Help with organising project meetings (logistical and informational support to partners and coordinator).

University Services

Solliciteer uiterlijk: 6 August 2026 23:59 Dutch local time

€3.537 - €4.673

Who are you?

Your profile:

Well-organised, attentive to detail; able to manage multiple tasks and priorities effectively.
Can work in English and Spanish, communicating fluently both in writing and speaking.
Able to use or quickly learn to use the tools/systems used (the two main ones: GoogleDrive and WordPress).
Ready and capable of adjusting your communication style in order to establish good working relationships (remotely) and maintain fluent communication with diverse stakeholders in different countries.
Proactive and results-driven approach to work.
Can be flexible with regards to the weekly workload, if this is required in project implementation cycle, announced in advance and agreed on by you and your linemanager (provided the monthly workload is respected).
Have a work permit for The Netherlands.

Plus points (please mention if applicable in your case):

Any previous experience of project management.
Interest in higher education.

To thrive in this role you need to be well organised and able to work both with people (mostly remotely) and on your own.

What can you expect from us?

In accordance with the collective labor agreement for Dutch universities, we offer a salary of at least € 3.537 up to a maximum of € 4.673 (schaal 08) gross per month for a full-time employment contract.
232 vacation hours per year, based on a 38-hour workweek (1.0 FTE). You can also work more or fewer hours in exchange for more or fewer free hours. For example, with a 40-hour workweek, you save 96 extra free hours, and with a 36-hour workweek, you lose 96 hours.
End-of-year bonus of 8.3% and 8% holiday allowance.
Extensive opportunities for personal and professional development.
Your initial contract will be for a period of 1 year with the trial period of 2 months. In case of mutual satisfaction (your and that of your line manager – the project coordinator), the contract can be extended for another fixed-term.

Where will you be working?

At the University of Groningen (UG), you work at a broad top-class university that covers all fields of academia and technology. Support staff members offer a vital contribution to the effort made by lecturers and researchers toward the development of talent and a better, sustainable society. The UG aims to be an open academic community with an inclusive and safe working climate that invites you to add your value.

University Services (US) is an engaged organization with over 1,250 staff members. Every day, we dedicate ourselves to creating an inspiring and sustainable academic environment in which students and staff can grow, collaborate, and reach their full potential. We support teaching, research, and operations in a progressive and collaborative way. From property maintenance to supporting the Board of the University, we proudly fulfil an important role at the University of Groningen as a facilitating and advisory service. Our services are wide-ranging and reach across the entire University. We work closely with faculties and other service units to support them as effectively as possible. If you would like to learn more about University Services, visit our website.

This role does not require physical presence at the premises of the University of Groningen, allowing you to work remotely. This will depend on what you agree on with the coordinator of the project, with whom you will work in close contact and to whom you are accountable. If you are interested in the content side of the projects, there might be a possibility to further develop in this direction, including joining project face-to-face meetings.

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Application procedure

Step 1: Your application

After submitting your application, you will receive a confirmation by email.

Step 2: Selection

The selection committee assesses your application and you will be notified as soon as possible whether you are invited for an interview.

Step 3: First interview

We would like to get to know each other better in a first interview, which can take place either online or on location.

Step 4: Second interview and possible assessment and/or requesting references

We may schedule a second interview with you. This interview can be complemented with an assessment. We may also ask for references at this point.

Step 5: Terms of employment meeting

After a positive interview, we will discuss the terms of employment together. When everything is completed, we are happy to welcome you at the University of Groningen! Curious about what the onboarding process at the University of Groningen looks like? On our information page for new employees, you can read what to expect.

Interested?

Does this vacancy appeal to you? If so, click on the button below and apply straightaway.

Please add the following documents to your application:

CV.
Cover letter.

Do you have any questions or need more information?

Questions about the content of the job?

Maria Yarosh

Project Manager
[email protected]
Questions about your application process?

Maria Yarosh

Project Manager
[email protected]

Information about applying

When scheduling meetings, we will take your schedule into account as much as possible.

The University of Groningen considers social safety important. We strive to be a university where staff and students feel respected and at home, regardless of differences in background, experiences, perspectives, and identity. For more information, see also our page about our diversity policy.

Acquisition is not appreciated.

Our selection procedure follows the guidelines of the NVP Application Code.

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