As head of the Document Management & Archive Department (DMA) department, you are responsible for the university’s records management policy. The department is undergoing a transition from a traditional records management department to a modern team of information advisors and records managers. The goal of the DMA department is to make information available in a structured manner that is independent of person, place, and time. In doing so, the department contributes to WUR’s ambition to operate digitally and with minimal use of paper. Together with the team, you will ensure the continued development of high-quality support for the organizational units in the areas of digital documentary information provision and records management.
Your duties and responsibilities include:
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ensuring the effective organization of the department and leading the team responsible for records management, records administration, and functional application management;
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developing and implementing policies in the areas of document management and archiving, in compliance with relevant legislation, monitoring the quality of registration, storage, and archiving, and establishing frameworks to facilitate these processes;
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shaping the continuous transformation and positioning of DMA in a rapidly changing information environment and translating digital developments and innovations within the field into products and services;
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actively contributing ideas and advising on complex issues within the field;
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making an active and strategic contribution to the organization’s structure and renewal;
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representing DMA in national forums.
Your team
In the course of 2026, the DMA team will transition from the Facilities Department (FB) to become part of WUR Library and, consequently, part of the newly formed Digital & Information Services (DIS) division. In your role as a member of the Library management team, you will work closely with three dedicated direct colleagues, as well as Finance and HR. You will report to the Head of Library. As a department head, you will be hierarchically responsible for managing 11 colleagues.
You will work here
Libraries have evolved into digital knowledge hubs. WUR Library’s ambition is to make a significant and valued contribution to strengthening WUR’s position through state-of-the-art technology and expertise. We do this in close collaboration with our users, the IT organization, Information Management, Privacy & Security, and the Facilities Department.
WUR Library is a small and agile organization (65 FTE) and offers an inspiring and dynamic work environment. Within Wageningen University & Research, we are well-integrated with short lines of communication to Research and Education and the Executive Board.
At Wageningen University & Research, a great deal of information is processed daily, both in the core processes of education and research and in operational management. Developments in the field of (digital) information management are advancing rapidly, and WUR aims to align its information management practices accordingly. The Document Management & Archives department oversees the provision of administrative information and serves in an advisory capacity to the organizational units of Wageningen UR to support them in the areas of information management and document management.
As the DMA Department Head, you are a unifying and inspiring leader who provides direction with confidence and clarity. You know how to motivate your team and create a safe work environment. Through your positive leadership style, you ensure that the department handles changes within the organization in a flexible manner. You connect people and initiatives, both across departments within the library and DIS and beyond.
You combine strategic insight with a keen sense of quality and the development of documentary information services and records management. You switch effortlessly between vision, cross-departmental collaboration, and day-to-day management. You are customer-focused and able to quickly adapt to the interests of different parties. With your open attitude and natural authority, you build a future-proof, innovative information service for WUR.
You also possess:
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HBO/university-level work and thinking skills;
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demonstrable and relevant experience in a managerial role;
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knowledge of and experience with documentary information management, digitization, and innovation;
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knowledge of relevant laws and regulations;
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excellent communication skills and a strong command of spoken and written Dutch and English.
In our international working environment there is an increasing amount of communication in English. For this position it is about language level C1 .
Wageningen University & Research offers excellent terms of employment. A few highlights from our Collective Labour Agreement include:
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working hours that can be discussed and arranged so that they allow for the best possible work-life balance;
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sabbatical leave, study leave, and partially paid parental leave;
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there is a strong focus on vitality and you can make use of the sports facilities available on campus for a small fee;
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a fixed year-end bonus of 8,3%;
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excellent pension scheme.
In addition to these first-rate employee benefits, you will of course receive a good salary. We offer, depending on your experience, a competitive gross salary of between € 4,048.- and € 7,068.- for a full-time working week of 36 hours, in accordance with the CLA Wageningen Research (scale 11/12). Additionally, for this role a contract for 32 hours can be discussed. As for your contract, we initially offer a one-year contract that can be extended on good performance.
Wageningen University & Research offers plenty of opportunities for growth and development, with a strong internal recruitment policy and excellent training programs.
You will work on the greenest and most innovative campus in the Netherlands, in an international and open working environment.
Wageningen University & Research is the university and research center for life sciences. The themes we deal with are relevant to everyone around the world and Wageningen, therefore, has a large international community and a lot to offer to international employees.
Because we expect you to work and live in the Netherlands our team of advisors on Dutch immigration procedures will help you with the visa application procedures for yourself and, if applicable, for your family. If you come with a partner, we offer a Dual Career group program organized by our Welcome Center. This program helps your partner to get familiar with the Dutch culture, labour market and assists your partner to find a job.
Feeling welcome also has everything to do with being well informed. Wageningen University & Research's International Community page contains practical information about what we can do to support international employees coming to Wageningen. Furthermore, our Welcome Center can assist you with any additional advice and information about for example housing, opening a bank account or schooling. Finally, certain categories of international staff may be eligible for a tax exemption on a part of their salary during the first five years in the Netherlands.
For more information about the position, please contact Loura Bos, Head Operational Services, via email: [email protected], or via phone: +31 317-484104.
Questions about the procedure? Get in touch with Yvette van Veldhuizen, HR Business Partner, via email: [email protected], or via phone: +31 317-485104.
Ready to apply?
Click on the application button next to the vacancy on our website. Only applications submitted through our website will be considered.
You can apply up to and including Monday June 29, 2026. Preferably, internal candidates apply before June 5, 2026.
Procedure
As part of our selection process, an assessment may be incorporated within the procedure.
Welcome, safe, and valued
Wageningen University & Research (WUR) highly values diversity and inclusion because we believe that different insights lead to innovative solutions. We create a work environment where everyone feels welcome, safe, and appreciated, regardless of background, identity, or experience. Together, we are building a culture where everyone's unique contribution adds to the success of our organization.
The mission of Wageningen University & Research is “To explore the potential of nature to improve the quality of life”. Under the banner Wageningen University & Research, Wageningen University and the specialised research institutes of the Wageningen Research Foundation have joined forces in contributing to finding solutions to important questions in the domain of healthy food and living environment. With its roughly 30 branches, 7,600 employees (6,700 fte) and 13,100 students and over 150,000 participants to WUR’s Life Long Learning, Wageningen University & Research is one of the leading organisations in its domain. The unique Wageningen approach lies in its integrated approach to issues and the collaboration between different disciplines.
Read the 5 reasons why your future colleagues enjoy working at WUR and watch the video below to get an idea of our green campus!
We will recruit for the vacancy ourselves, so no employment agencies please. However, sharing in your network is appreciated.
