WHY JOIN IOM IN THE HAGUE?
Step into a role that offers more than just a job—this is a career opportunity with a globally respected international organization, backed by a comprehensive compensation and benefits package designed to support your financial security, health, and work-life balance:
- Competitive UN salary (G.4 level) with structured progression and stability. Salaries are paid free of tax. UN salary scales in the Netherlands: https://onehr.un.org/salary-survey/#/viewdutystation/636b9e0899530c554d34b499
- Comprehensive health insurance coverage for you (and eligible dependents)
- Generous leave entitlements (30 days of annual leave + 10 statutory holidays) and flexible working arrangements supporting work-life balance
- 37,5 working hours/week
- International, multicultural work environment
- Exposure to global HR practices and systems, enhancing your long-term career prospects
This is a unique opportunity to combine career growth, financial stability, and meaningful impact in the humanitarian sector.
INTRODUCTION
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration.
Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.
Organizational Context and Scope
Under the direct supervision of the Senior HR Associate and under the overall supervision of the Resources Management Officer (RMO) in the IOM Mission in the Netherlands, and in collaboration with the relevant units at the Administrative Centres, the Human Resources Assistant will be responsible for supporting the Human Resources functions in the office in The Hague.
Responsibilities
- Support recruitment processes in the office by coordinating the publication of Vacancy Notice/Special Vacancy Notice, receiving and sorting applications, arranging interviews and tests, preparing all the required documentation and materials, sending communications to candidates, contacting previous employers for reference checks and any other related activity as assigned.
- Carry-out pre-employment activities such as preparation of Entry on Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams, follow-up with Medical Services on medical clearances, coordination of orientation sessions, arrangement for security briefing and medical examinations, inclusion in insurance plans as appropriate, creation of personal file, etc.
- Perform assigned role(s) in the organizational HR system, paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; monitor and follow up on contractual situation and entitlements and generate reports and other HR-related documentation.
- Perform the role of Timekeeper; maintain, update and reconcile leave quotas based on supporting documentation; generate and edit leave-related reports; respond to general questions concerning leave administration; guide staff on request and approval procedure in the system.
- Support separation, classification, reclassification and promotion processes by collecting necessary documentation, drafting forms, making basic calculations, obtaining approvals and coordinating with relevant units in the Regional Office and Administrative Centres.
- Update and maintain electronic and physical archiving systems in the unit including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc.
- Draft certificates of employment, notices, letters, reports, presentations, graphs, etc.; update the organizational chart and support timely submission of documents.
- Support the organization of meetings, training activities and other Human Resources events by carrying out logistical activities such as arranging meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents.
- Respond to general inquiries regarding Human Resources policies, instructions and procedures.
- Perform other related duties as assigned.
Qualifications
Required Qualifications and Experience
· High School diploma with four years of relevant experience;
or,
· Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with two years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
· Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in Oracle is a distinct advantage;
· Attention to detail, ability to organize paperwork in a methodical way;
· Discreet, details and clients-oriented, patient and willingness to learn new things; and,
· Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Skills
· Strong organizational, coordination, communication and conflict resolution skills
· Understanding of HR policies, rules, and procedures, including recruitment and staff administration
· Computer literacy, including proficiency in MS Office applications.
· Knowledge of internal IOM systems and procedures, such as Oracle will be an advantage
Languages
All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
For this position, fluency in English and Dutch is required (oral and written).
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
· Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
· Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
· Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
· Courage: Demonstrates willingness to take a stand on issues of importance.
· Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators Level 1
· Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
· Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
· Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
· Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
· Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based, will be eligible for consideration. The initial contract issued may be for a duration shorter than one year, in order to align with the work permit expiry
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system :
http://iom-nederland.nl/hr-assistant
The online tool also allows candidates to track the status of their application.
No late applications will be accepted. Only shortlisted candidates will be contacted.
Job Type: Full-time
Pay: From €45.408,00 per year
Language:
- English (Required)
- Dutch (Required)
Work authorization:
Work Location: Hybrid remote in Den Haag
