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Administrative Coordinator to the Judiciary (G-6)

International Criminal Court (ICC) - Cour Pénale Internationale (CPI) -
Den Haag

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Vacaturegegevens

Vanaf € 56.962 per jaar
7 dagen geleden

Kwalificaties

Microsoft Excel
SAP
Engels
Administratieve ervaring
Bachelor
ASP
Communicatieve vaardigheden

Volledige vacaturetekst

24521 | Judiciary

Posting Date:

19/08/2026

Deadline for Applications:

03/09/2026 (midnight The Hague time)

Organizational Unit:

Presidency / Judiciary

Duty Station:

The Hague - NL

Type of Appointment:

Short Term Appointment

Minimum Net Annual Salary:

€56,962.00

Contract Duration:

To be determined

Special Notice:

A Short-Term Appointment is used to recruit staff to meet short-term needs. The duration of this assignment is provided above. The maximum duration of a short-term appointment including extensions shall not exceed 12 months.

A Short-Term Appointment does not carry any expectancy, legal or otherwise, of renewal and shall not be converted to any other type of appointment.

Due to the short-term nature of the assignment, the ICC reserves the right to make an appointment at one grade lower than that stated in the vacancy with a modified job description.

A current ICC staff member who is holding a fixed-term appointment may apply for any short-term position. Where a current ICC staff member is selected to a short-term position, he or she will be temporarily assigned to the position in line with section 4.10 of ICC/AI/2016/001. GS-level posts are subject to local recruitment only.

The terms and conditions of service for staff members appointed under a short-term appointment are governed by ICC/AI/2016/001.

Organisational Context

The Presidency

The President of the ICC, together with the two Vice-Presidents, constitute the Presidency of the Court, which is responsible for the proper administration of the Court and other functions conferred upon it in accordance with the Statute. The President or Presidency as a whole, as may be appropriate, exercises managerial oversight and ensures coordination and cooperation between the organs of the Court; supports the expeditious, fair and effective conduct of judicial proceedings; assigns judges to divisions and chambers, exercises functions related to the enforcement of the sentences of convicted persons as well as external functions to represent the Court, fosters global understanding, cooperation and support for the work of the Court and promotes the universality of the institution.

Duties and Responsibilities

Under the supervision of the Chef de Cabinet, the incumbent will be responsible for the duties described below:

Focal point for the Judiciary

For the Judges, Staff and Interns and Visiting Professionals (IVPs):

Ensure access to and provide assistance on requisite information management services and access to the building.
Communicate on facilities management services to coordinate the provision of offices and work stations, bibs, and robes, ensuring that they are properly cleaned, inventoried and maintained.
Order and ensure requisite stock of business cards, stationery and printing supplies.
Collate and maintain records and information, including Judiciary staffing tables, organigrams, calendars and time keeping.

For the Judges:

Collate and provide information on certain matters, including the preparation of arrival documents for the newly elected judges, the induction of the judges, medical insurance and judges’ pensions and other related topics, in consultation with the Presidency administration team.

Arrange trips and/or coordinate transport for events.

Administrative Assistance to two Vice-Presidents

Provide secretarial and administrative assistance, as required, including:

Prepare communications from drafts in final form, including letters, statements and speeches.

Check correspondence and other documents for completeness and accuracy of style and grammar.
Coordinate relevant work schedules by arranging meetings/appointments with officials within and outside the Court, using discretion and judgment with regard to priority of appointments.
Organise and maintain collections of documents, including electronically, for judges and legal staff, including in relation to judicial proceedings.
Coordinate preparations for meetings and events, as required, by organising, maintaining and obtaining documentation for distribution to participants.
Draft routine correspondence for judges, as required;
During a judge’s absence, take note of work-related developments and organizing and preparing a reading file for her/his return.
Monitor incoming mail and prepare routing slip indicating the name of officer handling the
matter including notations on relevant developments.
Coordinate the presence of Chambers’ administrative assistants to ensure adequate cover.

Serve as back up to other Administrative Assistants in Chambers, when required.
Performing other duties as required.

Essential Qualifications

Education:

Completion of secondary education.

Experience:

At least eight years of work experience performing administrative and secretarial functions for senior

officials involving frequent contact with diplomatic personnel is required.

An advanced or first-level university degree may be considered as a substitute for two years' working experience only to determine eligibility.

Knowledge, Skills and Abilities:

Excellent secretarial and communication skills including drafting ability and knowledge of office

automation systems (e.g. Word, Excel, Records Manager, Transcend, Ringtail) and the Court's

protocol;

Absolute discretion and loyalty;

Broad general knowledge of the Court's structure and administrative procedures;

Knowledge of and experience with SAP (an asset).

Knowledge of Languages:

Proficiency in one of the working languages of the Court, French or English is required. Working

knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic,

Chinese, Russian and Spanish) would be considered an asset.

ICC Leadership Competencies
Purpose
Collaboration
People
Results

ICC Core Competencies
Dedication to the mission and values
Professionalism
Teamwork
Learning and developing
Handling uncertain situations
Interaction
Realising objectives

Learn more about ICC leadership and core competencies.

General Information

Candidates appointed to posts at a P-5 grade or in the Director category are subject to a maximum aggregate length of service of seven years. This is pursuant to a decision of the Assembly of States Parties (ASP Resolution ICC-ASP/23/Res.2 - ICC-ASP-23-Res.2-ENG) to implement a tenure policy at the Court as of 1 January 2025.

The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.

Applicants may check the status of vacancies on ICC E-Recruitment web-site.

- Post to be filled by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process. This is pursuant to a decision of the Assembly of States Parties (ASP Resolution ICC-ASP/23/Res.3 - ICC-ASP-23-Res.3-ENG) to introduce a moratorium on the recruitment by the ICC of staff of non-States Parties’ nationality.

In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.

Applications from female candidates are particularly encouraged.

The International Criminal Court applies the Inter-Organization Mobility Accord and can support secondment of staff from organizations of the United Nations Common System.

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