Management Assistant | Supporting Brilliant Minds at ImPhys!
Would you like to play a key role behind the scenes of cutting-edge research? As a Management Assistant at TU Delft, you'll help researchers focus on what they do best.
Job description
The role
As a Management Assistant within the Optics research group, you are at the heart of the day-to-day organisation of the section. You are the first point of contact for staff, students and guests, and play a key role in keeping things running smoothly.
This role gives you the opportunity to work with a broad and diverse network of people, both within the research group and across the wider department and university. You will be at the center of a dynamic environment where research, education and professional support come together.
In this role, you will:
Coordinate HR-related processes, including recruitment, appointments and onboarding of new colleagues.
Manage appointments and meetings for members of the research section.
Prepare agendas and meeting minutes when required.
Handle logistical and administrative processes, including bookings and travel arrangements.
Process purchase orders, invoices and other financial administration.
Liaise with suppliers, service departments and support teams across the university.
Organise meetings, conferences, workshops and social events.
Provide proactive administrative support and help ensure the smooth day-to-day operation of the section.
No two days are the same. With your organisational skills, proactive attitude and service-oriented approach, you help our researchers focus on what they do best: excellent research.
The Team and Department ImPhys
You will work independently for your own section, while being part of a diverse and energetic team of Management Assistants, a Project Officer and a Department Manager. We work closely together, share knowledge and regularly get together.
The Department of Imaging Physics (ImPhys) conducts pioneering research and education within the Applied Physics programme at TU Delft. Our researchers develop technologies that improve healthcare, such as advanced medical imaging techniques, and contribute to a more sustainable society. The department consists of approximately 90 colleagues, supported by a dedicated team of technicians and professional support staff.
Alongside our scientific ambitions, we place great value on maintaining a connected and supportive working environment. Throughout the year, we organise informal activities such as spring and winter coffee gatherings and an annual department retreat day, providing opportunities to get to know colleagues across the department and strengthen our community.
Job requirements
What we are looking for:
A successful administrative team depends on the right team spirit. We are looking for someone who can work autonomously while also enjoying being part of a collaborative team. You demonstrate professionalism in both your working style and your interactions with others. You adapt easily to a dynamic and ever-changing environment, are comfortable working with a wide range of colleagues and stakeholders and take a proactive approach to resolving and completing tasks.
Your working days can be discussed and agreed in consultation. Availability on Fridays is preferred.
In addition, we are looking for someone with:
MBO+ or HBO working and thinking level, preferably with an administrative or secretarial qualification.
3 years of experience in a similar role.
Excellent command of Dutch and English (minimum B2 level).
Proficiency with Microsoft 365 applications, including Outlook, Teams, Excel, Word and PowerPoint.
TU Delft (Delft University of Technology)
Working at TU Delft means contributing to solutions that really make a difference.
For over 180 years, we have been training engineers who make an impact worldwide in companies, government bodies, or as entrepreneurs. Our alumni turn knowledge into concrete solutions for the challenges of today and tomorrow. These challenges are changing rapidly. That is why we focus on themes such as energy, climate, digitalisation, artificial intelligence (AI), and smart mobility every day. Our education and research are directly aligned with what society needs now and in the future.
At TU Delft, our people make the difference. With their knowledge and curiosity, our staff provide a high-quality education and conduct pioneering research that extends beyond the campus. You will have the opportunity to take the initiative, work with others, and grow as a professional. Working at TU Delft means join an international community of professionals and students. Together, we create knowledge, innovations, and solutions that help move the world forward.
Faculty Applied Sciences
With more than 1,100 employees, including 150 pioneering principal investigators, as well as a population of about 3,600 passionate students, the Faculty of Applied Sciences is an inspiring scientific ecosystem. Focusing on key enabling technologies, such as quantum- and nanotechnology, photonics, biotechnology, synthetic biology and materials for energy storage and conversion, our faculty aims to provide solutions to important problems of the 21st century. To that end, we educate innovative students in broad Bachelor's and specialist Master's programmes with a strong research component. Our scientists conduct ground-breaking fundamental and applied research in the fields of Life and Health Science & Technology, Nanoscience, Chemical Engineering, Radiation Science & Technology, and Engineering Physics. We are also training the next generation of high school teachers.
about this vacancy or the selection procedure, please contact Henrike Brugts, Department Secretary, via
[email protected].
Application procedure
Are you interested in this vacancy? Please apply no later than 31 August 2026 upload the following documents:
CV
Motivation letter
We encourage you to apply as soon as possible and will already be interviewing candidates during the publication period of the vacancy. You may address your application to Henrike Brugts, Department Manager.
Please note:
You can apply online. We will not process applications sent by email and/or post.
As part of knowledge security, TU Delft conducts a risk assessment during the recruitment of personnel. We do this, among other things, to prevent the unwanted transfer of sensitive knowledge and technology. The assessment is based on information provided by the candidates themselves, such as their motivation letter and CV, and takes place at the final stages of the selection process. When the outcome of the assessment is negative, the candidate will be informed. The processing of personal data in the context of the risk assessment is carried out on the legal basis of the GDPR: performing a public task in the public interest. You can find more information about this assessment on our website about knowledge security.
Please do not contact us for unsolicited services.
Faculty/Department: Faculty of Applied Sciences
Salary range: €3057 - €3985
Submission is possible until: 31 Aug 2026
