Job description: BRIGHT Photonics is looking for a hands‑on, organized, and proactive Operational & Administrative Support Manager who enjoys getting things done and keeping a growing high‑tech company running smoothly. This is not a “sit back and delegate” role — you’ll be doing the actual admin work, supporting daily operations, and helping us build structure as we scale.
If you like variety, enjoy helping people, and feel at home in a friendly, international, engineering‑driven environment, you’ll fit right in.
Job type: Full Time
Salary: Competitive salary commensurate with experience
Location: Eindhoven, the Netherlands
Administrative & Office Support
- Keep our documentation, records, and correspondence organized and up‑to‑date.
- Handle day‑to‑day admin tasks: planning, follow‑ups, preparing documents, keeping things structured.
- Arrange meetings, logistics, and practical support for management and technical teams.
- Take care of office operations and facility needs — from ordering supplies to making sure everything runs smoothly.
Operational Support
- Take ownership of day‑to‑day operational workflows and make sure information flows smoothly between engineering, commercial, and management.
- Handle practical HR‑ and finance‑related administrative tasks such as maintaining personnel files, updating asset lists, tracking equipment, processing basic invoices or purchase records, and keeping internal data organized.
- Keep inventories, equipment lists, and asset tracking up‑to‑date — you’re the one who maintains the overview.
- Identify bottlenecks or inefficiencies in daily operations and propose practical improvements — in a scale‑up, your ideas and initiative really matter.
Order Management & Procurement
- Process incoming and outgoing orders accurately and on time.
- Support procurement: contacting suppliers, placing orders, tracking deliveries.
- Act as a reliable link between customers, suppliers, and internal teams to ensure smooth operations.
Contract & Documentation Control
- Perform first checks on contracts and NDAs for completeness and accuracy.
- Keep our legal, operational, and quality documents well‑structured and easy to find.
- Maintain controlled documents such as SOPs, templates, and quality files.
Communication & Coordination
- Be a central point of contact for colleagues, customers, and suppliers.
- Ensure clear, professional communication in Dutch and English.
- Support management with preparing presentations, reports, and structured updates.
- Strong organizational skills and the ability to keep multiple tasks running smoothly.
- High attention to detail — especially in orders, documentation, and communication.
- Clear and friendly communication in Dutch and English.
- A proactive, problem‑solving mindset: you see what needs to be done and take action.
- Comfortable with office software (text editors, spreadsheets, CRM/ERP systems).
- Strong interpersonal skills and the ability to work well with different teams.
- Bachelor’s degree in Business Administration, Management, Operations, or similar — or equivalent experience.
- 2–5 years of experience in operations, administration, procurement, or customer support.
- Experience with Dutch Tax system.
- Experience with NDAs, contracts, or basic HR/Finance processes.
- Affinity with high‑tech, photonics, or engineering environments — or curiosity to learn.
- You work closely with management and engineering, and you see the impact of your work every day.
- You help build structure as we grow — your ideas matter.
- You handle sensitive documents and external communication with professionalism.
- You can grow into roles in quality, operations, or project coordination as the company expands.
- A hands‑on, varied role with real impact on our daily operations.
- A friendly, informal atmosphere combined with an international high‑tech environment.
- Opportunities to grow professionally as the company scales.
- Collaboration with multidisciplinary teams.
- Competitive compensation aligned with the high‑tech industry.
Contact: [email protected].
Only applications sent directly to [email protected] are considered.
Applications must include CV+Motivation letter+Reference Contact.
Candidates must have an EU citizenship.
