24511 | Judiciary
Deadline for Applications:
21/08/2026 (midnight The Hague time)
Organizational Unit:
Chambers, Judiciary.
Duty Station:
The Hague - NL
Type of Appointment:
Short Term Appointment
Minimum Net Annual Salary:
€50,852.00
Contract Duration:
To be determined
Special Notice:
A Short-Term Appointment is used to recruit staff to meet short-term needs. The duration of this assignment is provided above. The maximum duration of a short-term appointment including extensions shall not exceed 12 months.
A Short-Term Appointment does not carry any expectancy, legal or otherwise, of renewal and shall not be converted to any other type of appointment.
Due to the short-term nature of the assignment, the ICC reserves the right to make an appointment at one grade lower than that stated in the vacancy with a modified job description.
A current ICC staff member who is holding a fixed-term appointment may apply for any short-term position. Where a current ICC staff member is selected to a short-term position, he or she will be temporarily assigned to the position in line with section 4.10 of ICC/AI/2016/001. GS-level posts are subject to local recruitment only.
The terms and conditions of service for staff members appointed under a short-term appointment are governed by ICC/AI/2016/001.
Organisational Context
This position is located in Chambers, the judicial organ of the Court, which comprises the Pre-Trial, Trial and Appeals Divisions. Each of the Court’s 18 judges is assigned to one of these Divisions. In Chambers, administrative support is provided by several administrative assistants, while legal support is provided by legal staff at various levels. The administrative assistants are assigned to specific judges and fulfil the duties set out below as required by these judges.
Duties and Responsibilities
The incumbent will perform the following duties:
- Provide secretarial and administrative assistance to the judges of the Court;
- Prepare communications from drafts in final form, including letters, statements and speeches;
- Check correspondence and other documents submitted for judges’ approval for completeness and accuracy of style and grammar;
- Co-ordinate the judges’ work schedule by arranging meetings/appointments with officials within and outside the Court, using discretion and judgment with regard to priority of appointments;
- Draft routine correspondence for judges as required;
- Act as focal point for any administrative action required by the administrative offices of the Court;
- Organize and maintain collections of documents, including electronically, for judges and legal staff, including in relation to judicial proceedings;
- Provide other administrative assistance in relation to judicial proceedings for judges and legal staff, as required;
- Maintain correspondence logs on subjects dealt with, indicating status, required follow-up and completion of the matter;
- Co-ordinate preparations for meetings by organizing, maintaining and obtaining documentation for distribution to participants;
- Maintain calendar charts and update reference files for judges;
- During a judge’s absence, take note of work-related developments and organize and prepare a reading file for her/his return;
- Monitor incoming mail and prepare routing slip indicating the name of officer handling the matter including notations on relevant developments;
- Perform other duties as required.
Essential Qualifications
Education:
Diploma of secondary education.
Experience:
At least six years of work experience performing administrative and secretarial functions for senior officials involving frequent contact with diplomatic personnel is required. An advanced or a first-level university degree may be considered as a substitute for two years’ working experience only to determine eligibility.
Knowledge, skills, and abilities:
- Excellent secretarial and communication skills including drafting ability and knowledge of office automation systems (e.g. Word, Excel, Records Manager, Transcend, Ringtail) and the Court's protocol;
- Absolute discretion and loyalty;
- Broad general knowledge of the Court's structure and administrative procedures.
Knowledge of languages:
Proficiency in one of the working languages of the Court (French or English) is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) would be considered an asset.
ICC Leadership Competencies
Purpose
Collaboration
People
Results
ICC Core Competencies
Dedication to the mission and values
Professionalism
Teamwork
Learning and developing
Handling uncertain situations
Interaction
Realising objectives
Learn more about ICC leadership and core competencies.
General Information
Candidates appointed to posts at a P-5 grade or in the Director category are subject to a maximum aggregate length of service of seven years. This is pursuant to a decision of the Assembly of States Parties (ASP Resolution ICC-ASP/23/Res.2 - ICC-ASP-23-Res.2-ENG) to implement a tenure policy at the Court as of 1 January 2025.
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.
- Applicants may check the status of vacancies on ICC E-Recruitment web-site.
- Post to be filled by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process. This is pursuant to a decision of the Assembly of States Parties (ASP Resolution ICC-ASP/23/Res.3 - ICC-ASP-23-Res.3-ENG) to introduce a moratorium on the recruitment by the ICC of staff of non-States Parties’ nationality.
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.
- Applications from female candidates are particularly encouraged.
- The International Criminal Court applies the Inter-Organization Mobility Accord and can support secondment of staff from organizations of the United Nations Common System.
