Secretary (Full-time)
The Embassy of the State of Qatar in The Hague invites applications from qualified and motivated candidates for the position of Secretary (Full-time).
The successful candidate will provide high-level administrative and secretarial support to the Embassy, ensuring the efficient coordination of daily operations, correspondence, scheduling, and official communications. The role requires exceptional organisational skills, professionalism, discretion, and the ability to work in a diplomatic environment.
Key Responsibilities
- Provide comprehensive secretarial and administrative support to the Ambassador and Embassy officials.
- Manage calendars, appointments, meetings, and official schedules.
- Prepare, draft, proofread, and process official correspondence, reports, and other documents.
- Coordinate meetings, prepare agendas, take minutes when required, and follow up on action items.
- Handle incoming and outgoing correspondence, telephone calls, and emails in a professional and timely manner.
- Maintain accurate filing systems, records, and confidential documents in accordance with Embassy procedures.
- Welcome official visitors and coordinate meeting logistics when required.
- Arrange official travel, accommodation, and related administrative requirements for Embassy officials.
- Liaise with government institutions, diplomatic missions, service providers, and other stakeholders as instructed.
- Assist in the organisation and coordination of official events, receptions, and Embassy activities.
- Perform all duties with professionalism, discretion, integrity, and strict confidentiality.
- Support other Embassy-related administrative tasks as required.
Requirements
- Legal residence in the Netherlands.
- Good command of English, Dutch, and Arabic, both written and spoken.
- Proven organisational, administrative, and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and general office systems.
- Ability to work independently, prioritise tasks, and meet deadlines in a diplomatic environment.
- A high level of discretion, integrity, professionalism, and confidentiality is essential.
- Previous experience as an Secretary, Administrative Assistant, Office Manager, or in a similar role is an advantage.
Employment
- Position: Full-time
- Location: Embassy of the State of Qatar, The Hague, Netherlands
Salaris: Tot €3.400,00 per maand
Werklocatie: Fysiek
