Executive Secretary (Full-time)
The Embassy of the State of Qatar in The Hague invites applications from highly qualified and motivated candidates for the position of Executive Secretary (Full-time).
The successful candidate will provide high-level executive, administrative, and secretarial support to the Ambassador and senior Embassy officials. The position requires a high degree of professionalism, sound judgement, confidentiality, initiative, and organisational ability, as well as the capacity to manage sensitive matters and communicate effectively within a diplomatic environment.
Key Responsibilities
Provide high-level executive and administrative support to the Ambassador and senior Embassy officials.
Manage complex calendars, appointments, meetings, official engagements, and schedules.
Coordinate and prioritise the Ambassador's daily programme and administrative commitments.
Prepare, draft, review, proofread, and process official correspondence, reports, briefing documents, presentations, letters, and other sensitive documentation.
Coordinate meetings and official appointments, including preparation of agendas, briefing materials, minutes, and follow-up on action points.
Handle confidential and sensitive correspondence, telephone calls, emails, and official communications with a high degree of discretion.
Act as a professional point of contact between the Ambassador's office and internal and external stakeholders.
Liaise with government institutions, diplomatic missions, international organisations, service providers, and other relevant stakeholders as instructed.
Assist with the preparation and coordination of official visits, diplomatic meetings, receptions, events, and Embassy activities.
Coordinate official travel arrangements, including itineraries, accommodation, transportation, and related administrative requirements.
Prepare and maintain confidential records, files, databases, and documentation.
Monitor deadlines, follow up on pending matters, and ensure timely completion of assigned tasks.
Assist in preparing briefing materials and background documentation for meetings and official engagements.
Exercise independent judgement in prioritising administrative matters and identifying issues requiring the attention of senior officials.
Ensure that all work is conducted in accordance with Embassy procedures and standards.
Perform all duties with the highest standards of professionalism, integrity, discretion, and confidentiality.
Undertake other executive, administrative, and Embassy-related duties as required.
Requirements
Bachelor's degree or Master's degree from a recognised university in Business Administration, International Relations, Public Administration, Management, Languages, or a related field.
Legal residence in the Netherlands.
Excellent command of English, Dutch, and Arabic, both written and spoken.
Proven experience in executive secretarial, administrative, office management, or a similar senior support role.
Excellent organisational, coordination, time-management, and prioritisation skills.
Exceptional written and verbal communication skills.
Excellent command of Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Ability to prepare and handle professional and confidential correspondence and documentation.
Ability to work independently, exercise sound judgement, and manage competing priorities under pressure.
Strong interpersonal and diplomatic communication skills.
High level of discretion, integrity, professionalism, confidentiality, and attention to detail.
Ability to work effectively with senior officials, government representatives, diplomats, and external stakeholders.
Previous experience in a diplomatic mission, government institution, international organisation, or other formal institutional environment is highly desirable.
Employment
Position: Full-time
Location: Embassy of the State of Qatar, The Hague, Netherlands
Salaris: Tot €4.000,00 per maand
Werklocatie: Fysiek
