Overview:
Job Description:
Are you a Polish-speaking administrative or sales support professional who thrives under deadlines?
Do you have a calm and confident demeanor, and the attention to details needed to navigate public procurement documents and price lists?
If you would like to work in an international environment, with the mission of improving access to high-quality healthcare, you might be the one we are looking for!
Our diverse and international Tender & Contracts Department is responsible for the accurate and punctual submissions of our offers to private and public hospitals in Europe. These hospitals are actively selecting suppliers for medical devices used in different surgical specialties. Like many other manufacturers of medical devices, we apply to become their supplier by submitting extensive documentation providing financial, legal and administrative information to describe different aspects of our business model, economical and post sales offer, our products and more.
In this role, you will join a small but growing team dedicated to serving the Polish market. Your primary responsibility will be to ensure the smooth and timely collection and submission and of the documents and price offers requested by the procurement officers at any point of the tender procedure, as well as maintaining price lists in our system. To succeed, you bring in excellent organization and time management skills, as well as professional communication skills in Polish and English.
Within Applied Medical, this position has the title of Tender & Contracts Coordinator. It is based at our European Headquarters in Amersfoort (NL) and reports to the Senior Tender & Contracts Coordinator. You’ll join a culture fueled by collaboration, innovation, and openness, driven by our mission to make a positive, meaningful difference.
Key Responsibilities
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Actively collaborate with colleagues from different internal departments based at our European office, as well as the Sales team based in Poland, to ensure efficient tender execution and achievement of departmental objectives
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Manage incoming and outgoing communication in a timely and professional way, via email, phone and post, to make sure all requests are answered within the provided deadline (often between 2 and 6 working days)
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Monitor relevant business opportunities across healthcare procurement portals as well as notifications received via email, identify product specifications requirements and share such requirements to the sales and management teams
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Read and understand tender instructions and plan the offer submission in accordance with the procedure and timeline, using approved content and templates and occasionally creating new documentation
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Prepare and ship product samples and submit the tender documentation via the healthcare procurement portal chosen by the hospital within the deadline
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Timely notify any obstacles in the process to the Senior or Team Leader
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Maintain accurate documentation and price lists in SAP, and inform customers of any price and product changes
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Process sales reports in excels to monitor and track the supply of our products to our customers
Requirements:
- Ideally a bachelor’s degree level
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Ideally 2 years of working experience in a sales support or administrative role
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Excellent and formal communication skills in Polish, both in speaking and writing, including good understanding of legal language
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Excellent oral and written communication skills in English
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Good knowledge of MS Office, including Excel, and Windows-based computer applications
We Offer:
- 1 year contract initially, with the intention to offer pemanent afterwards
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An international working environment, fueled by respect and a healthy work-life balance tailored to the business and team member’s needs
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27 paid vacation days (based on fulltime contract) with option to purchase five additional days
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This is mainly an on-site role with hybrid options
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Commuting allowance of €0,23/km or full coverage of public transportation costs
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A wide variety of internal trainings and development possibilities and a tuition program for external trainings
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The opportunity to pro-actively work on your vitality and fitness
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State-of-the-art facilities, including green areas, in-house restaurant and gym
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Additional benefits, such as:
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Attractive pension scheme (your contribution at 4%, ours at 12%)
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€50 net monthly health insurance contribution
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Two (paid) days per year dedicated to volunteering activities
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Several fun company events and meaningful initiatives organized throughout the year
At Applied Medical, we are committed to make a meaningful, positive difference, each and every day. Within our European headquarters in Amersfoort (NL), we develop, manufacture and support the implementation of our advanced medical devices across Europe and the MENA region. Applied’s team members enjoy working in an environmentally friendly and international environment, in which people of diverse backgrounds are valued, challenged, and acknowledged. We support our team members by giving them opportunities of ongoing learning and education, possibilities to take part in community volunteering activities and a variety of onsite exercise classes and health activities.
If you are passionate about working in an organization that allows you to make decisions based upon what is right for the patient, customer, community and environment, Applied Medical is the place for you.
Interested?
Would you like to be part of our expanding team? If the answer is yes, we'd love to get to know you and look forward to hearing from you!
To provide you with a comprehensive understanding of the position, our recruitment process starts with a call with our dedicated Talent Acquisition Manager and is followed by two onsite interviews. The first interview will feature a 1-hour conversation with two team members from the Tender & Contracts hiring team, as well as an exercise based on an actual tender we submitted in the past, that takes up to 1 hour to complete. This exercise will provide you with a more concrete understanding of tender documents and processes.
The second interview starts with a 1-hour conversation with other team members from the Tender & Contracts hiring team, and is followed by a brief shadowing session with the team.
If you have any questions, feel free to contact us via
[email protected] or +31 (0)33 7548713.
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