At KWS Vegetables, we are looking for a Management Assistant to support our Research Management Team in Wageningen. In this varied role, you will coordinate administrative, financial, facility, IT, and organizational activities, acting as a key point of contact for the local office and ensuring efficient day-to-day operations.
Your Responsibilities:
As Management Assistant, you will play a central role in supporting the Research organization by:
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Coordinating invoice processing through xFlow, ensuring accurate booking and approval of invoices, and collaborating closely with Controlling to maintain high-quality financial processes.
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Supporting the Research Management Team with a wide range of administrative activities, including Employee Central (HR) processes.
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Organizing meetings, business travel, workshops, and events for members of the Research Management Team.
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Managing office purchasing through approved vendors and procurement tools, including CPH.
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Acting as the local IT coordinator by organizing laptops, software, mobile phones, and other equipment for employees and interns.
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Coordinating logistics activities, including preparing shipping labels, arranging courier services, and receiving and distributing parcels for the Research department.
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Supporting facility management by serving as the main contact for external service providers, building management, cleaning services, and office-related suppliers.
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Ensuring local policies, safety standards, and company culture are maintained within the Wageningen location.
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Acting as the local coordinator for compliance-related topics, including data protection and sustainability reporting (Cority).
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Supporting the Legal department by coordinating document authentication, collecting signatures, and managing communication with external notaries.
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Serving as a key point of contact for the Global Business Operations (GBO) and other internal stakeholders.
Your Profile:
You are a service-oriented professional with excellent organizational skills and a strong ability to manage multiple priorities. You enjoy working with a variety of stakeholders and take ownership of ensuring processes are completed accurately and efficiently.
You bring:
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Previous experience in administrative, office management, management assistant, executive assistant, or similar coordination role.
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Fluency in spoken and written English and Dutch.
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Excellent organizational and planning skills with strong attention to detail.
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A proactive, hands-on, and solution-oriented approach.
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Strong interpersonal and communication skills with the ability to collaborate across different teams and functions.
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High levels of integrity, discretion, and professionalism when handling confidential information.
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Confidence working independently while also being an active team player.
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A critical mindset with a continuous improvement approach.
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Flexibility and the ability to prioritize in a dynamic, entrepreneurial environment.
We look forward to receiving your application!
