Vacancy Title: Office Manager
Vacancy Location: Heemskerk
Engagement Type: Temporary, Full Time
Role Purpose
This role is responsible for delivering broad administrative, financial, and HR support, ensuring efficient day-to-day operations at a Survitec site. Key duties include managing banking activities, office management, coordinating with customers and suppliers, supporting payroll tasks, and the employee lifecycle. The position serves as a primary contact point for internal teams and external partners, covering a diverse range of operational and financial tasks to facilitate smooth business processes.
Key Responsibilities
Banking & Financial Administration
- Bank reconciliation
- Manual payments/FX payments, TAX/VAT payments and related tasks.
- Month end closing procedures, e.g. verifying everything is booked correctly, intercompany reconciliations etc.
- Manage daily and monthly bank statements: download, print, file, forward to stakeholders, and record in IFS systems.
- Maintain trackers, verify payments in advance, and inform relevant departments.
- Coordinate new colleague bank access, including documentation, Bank submissions, and onboarding processes.
- Handle diverse banking tasks such as insurance cheque deposits, power‑of‑attorney queries, and general queries.
- Petty Cash administration. Process employee reimbursements, scan/file invoices, and manage approvals with SSC and management.
Customer Finance & Communication
- Customer invoicing.
- Communicate with customers via email and phone to coordinate payments, clarify invoices, and issue reminders.
- Conduct customer credit checks, payment history reviews, and provide analysis.
- Support direct debit processes, data gathering, and overdue contract updates.
- Liaise with lawyers as required for insolvencies and past payment searches.
Supplier Coordination
- Contact suppliers to resolve invoice discrepancies, late fees, blocked orders, and documentation issues.
- Register new suppliers, process bank detail changes, and complete supplier forms.
- Support SSC with invoice coding, tax questions, and direct debit modifications.
Office Management
- Monitor and replenish kitchen, hygiene, and office supplies.
- Manage new mobile contracts and phone purchases.
- Act as landlord contact for facility issues and coordinate repairs where relevant.
- Organise QHSE requirements such as pest control, safety tests, and first aid maintenance.
- Post Handling including registered post for banks, authorities, customers, and employees.
- Monitor assigned email inboxes; classify, forward, and respond to enquiries.
- Manage car lease and fuel card administration
HR & Payroll Administration
- Manage onboarding tasks: contracts, documentation, timesheets, payroll data, and employee equipment (e.g laptop, mobile, fuel card).
- Handle offboarding: notify tax/loan office, manage equipment returns, update payroll and accruals, file resignations.
- Record and send monthly holiday and overtime accruals.
- Organise timesheets, overtime requests, meal expenses, and payroll files for submission to tax/loan office.
- Validate payslips, coordinate approvals, distribute copies, and investigate discrepancies.
Skills & Competencies
- Strong organisational and multitasking abilities
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High attention to detail
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Professional communication in Dutch and English
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Financial and administrative accuracy
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Ability to manage confidential information
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Proactive coordination across departments and external partners
Why You Should Work for Us
- Competitive salary
- Additional day off to celebrate your birthday
- Holiday entitlement
- Training & professional development opportunities
- Employee assistance programme
- Employee referral program
- Workplace reward & recognition scheme
Who are Survitec and what do we do?
Survitec are the world’s largest survival technology provider. For over 166 years, we have been protecting lives in the air, on land and at sea, through the design, manufacture, and servicing of Survival Technology.
Today, we are a global community of 3,000 professionals with presence in 96 countries partnering with our customers to provide innovative solutions that reduce risk and help keep you safe.
That's why the world's leading maritime; defense & government, energy and aerospace organisations trust us when it matters most and why we have been awarded the Gold Award by the Defence Employer Recognition Scheme.
How to Apply
If you would like more information regarding this role before applying, please feel free to reach out to us via Linked In or via [email protected].
Survitec is an equal opportunities employer. Our diverse global workforce protects lives, every single day. We are committed to cultivating an inclusive culture where our people feel valued, appreciated, and free to be who they are at work. Because, to provide service and excellence to our customers we must mirror their diversity. But more importantly because it is the right thing to do.
Survitec is an equal opportunities employer. Our diverse global workforce protects lives, every single day. We are committed to cultivating an inclusive culture where our people feel valued, appreciated, and free to be who they are at work. Because, to provide service and excellence to our customers we must mirror their diversity. But more importantly because it is the right thing to do.
At Survitec, we want you to have the best possible interview experience with us and we are also committed to creating an inclusive environment. We are happy to make any necessary accommodations to ensure you can showcase your skills to the best of your ability, should you require any reasonable adjustments, please don't hesitate to let us know.
